Information for New EAP Reciprocity Students

Welcome! This page provides a comprehensive guide for new EAP reciprocity students.

EAP means the Education Abroad Program, a set of reciprocal exchanges between the University of California and its partner institutions abroad.

Undergraduate and graduate reciprocity students are nominated by the partner universities under the provisions of specific contractual agreements, and attend a UC campus for up to one academic year on a no-fee-exchange, non-degree basis.

For more information on UC's Reciprocal Exchanges, visit the EAP systemwide website.


Wondering where to start? Complete the steps below.

 

Step 1 - Right Away:

Meet All Admissions Requirements

iPortal: Request Your I-20 (F-1 Students) or DS-2019 (J-1 Students)

International students requiring a non-immigrant F-1 or J-1 visa to study in the USA must request and receive a Form I-20 (F-1 Student) or DS-2019 (J-1 Exchange Visitor) to begin their program of study at UC San Diego. The I-20 or DS-2019 is required to apply for the F-1 or J-1 visa

The deadline to apply for your I-20 or DS-2019 is August 1, 2019.

Requesting your Form I-20 or DS-2019 in iPortal:

  1. LOG INTO iPORTAL.
    You can log into iPortal using your UC San Diego Personal ID (PID). Note, you must wait 24 hours after you’ve submitted your Offer of Acceptance to access iPortal.

  2. SELECT AN iPORTAL SERVICE. 
    Under the Services Tab, start the NEW ADMIT: I-20 or DS-2019 REQUEST

  3. VIEW OUR GUIDE.
    View our EAP-Reciprocity iPortal Guide to help answer your questions about submitting this request and required documents.

  4. COMPLETE YOUR REQUEST.
    The iPortal will help you determine what is the appropriate status and visa for you (see: F-1 or J-1: Selection of Visa Classification). 

How long will it take to receive my document? 


The processing time for your I-20/DS-2019 document is 15 business days from the date of a complete submission; incomplete requests will cause a delay in processing. For students transferring their SEVIS Record to UC San Diego, 15 days will begin from your SEVIS release date. If your application is incomplete or invalid, you will be contacted via email directly after an advisor has thoroughly reviewed your request. You can check the status of your request by logging in to the iPortal at any time. 

  • If you are starting your UC exchange in September, you may expect to receive your visa document at any time from June to July.
  • If you are starting your UC exchange in January, you may expect to receive your visa document at any time from November to December.

When can I enter the U.S. with my new document? 


The date of the first day of fall quarter will be the program start date listed on your I-20 or DS-2019 unless you have been admitted into a Special Start Program or are deemed eligible to receive a Summer Session Start Date. You may enter the US up to 30 days PRIOR to the program start date listed on your Form I-20 or DS-2019. Students who have transferred their SEVIS record to UC San Diego may enter any time before their program start date but should ensure they are re-entering the U.S. with their I-20/DS-2019 from UC San Diego in hand. 

Transferring your SEVIS Record to UC San Diego

If you plan to participate in an English Language Program before you start your studies at UCSD as a UC EAP student, you will be entering the United States on an F-1 Student visa. Before arriving to the U.S. and beginning your language program, contact ISPO to inform us of your plans so we can assist you in this process. 

The English Language Program will issue your initial I-20 before you start your English Language class. Upon completion of your English Language Program, your SEVIS immigration record must be transferred to UCSD.

Talk to the student advisor at the Language Program and tell them that you will transfer to UCSD after your language course.

Complete the following steps to transfer your SEVIS record and receive your UCSD I-20:

  • Notify your current institution of your intent to transfer to UC San Diego
  • In addition, request the release of your F-1 SEVIS record to University of California San Diego (SEVIS School Code SND214F00088000) before the first day of orientation.
    •  Inform your international student advisor at your current institution to search for *University of California* in SEVIS.
  • Login to iPortal to request the Transfer I-20 Form
    • Required items include sponsor's bank statement/ financial support letter, copy of current I-20, and copy of passport biographical page with name and expiration date, visa, and I-94 card.
    • Your bank statement/financial support letter must cover all educational and living expenses listed on the budget estimates for the upcoming year.

Pay the SEVIS Fee

After receiving your I-20 (F-1 Students) or DS-2019 (J-1 Exchange Visitors), you must pay the SEVIS fee.

Students transferring their SEVIS record to UC San Diego are NOT required to pay the SEVIS fee again.

  • Pay via Internet, via Western Union, or by mail.
  • Keep the Form I-797 receipt in a safe place.
  • Review SEVIS Fee Information for details.

Effective 6/24/2019 the SEVIS fee will increase. More information at: https://www.fmjfee.com/i901fee/index.html 

Step 2 - Before Arrival in the United States:

Apply for your F-1 or J-1 Visa

Before you can come to the United States as an international student, you MUST obtain an F-1 or J-1 visa. Make sure to thoroughly review our Applying for a Visa page for detailed instructions and tips on how to obtain a visa.

Verify your earliest permitted arrival date into the U.S.

Students in F-1 and J-1 status may only enter the U.S. 30 days prior to the start date on their Form I-20 or Form DS-2019. This is NOT the same date as your department, college, or international student orientation. It is typically the first official day of the quarter. You must verify this date on your form before booking any air travel. Attempted entry earlier than 30 days before your I-20 or DS-2019 start date can lead to a denial of entry at a U.S. port of entry.

The date of the first day of fall quarter will be the program start date listed on your I-20 or DS-2019 unless you have been admitted into a Special Start Program or are deemed eligible to receive a Summer Session Start Date. You may enter the US up to 30 days PRIOR to the program start date listed on your Form I-20 or DS-2019.  Students who have transferred their SEVIS record to UC San Diego may enter any time before their program start date but should ensure they are re-entering the U.S. with their I-20/DS-2019 from UC San Diego in hand.There is no restriction on entering anytime prior to 30 days before your start date if you SEVIS-transferred your record to UC San Diego.

Make Housing Arrangements Before your Arrival

Apply for a Free, Short-Term Homestay with an American Host Family

Solana Beach Homestay Program

The Solana Beach Host Family Program is a free, non-profit program that matches internationals with a volunteer host family. The host will meet you at the airport, have you stay in their home for your first few days, answer your questions, help you get your mobile phone and a bank account set up, and much more. Throughout your time at UC San Diego your friendship with your host can enrich your experience. Read more and apply at the website: www.solanabeachhostfamilies.org

Additional local homestay agencies include:

Homestay Services International

Foreign Student Homestay

FA Homestay

San Diego Homestay

Take Pre-Arrival Webinars

Pre-Arrival Webinars will be presented by the UC San Diego International Students & Programs Office (ISPO) and will cover the following topics for newly admitted international students: International Center programs and services, review of immigration documentation,arriving in the U.S., housing and health insurance, campus resources, and frequently asked questions.

Please see our Webinars page for information on our pre-arrival webinars.

Complete the Tuberculosis Screening

Tuberculosis screening is a mandatory University admission requirement for ALL newly admitted students. Screening must be performed PRIOR to arrival to University of California, San Diego.

See the Student Health Services website for submission deadlines

Complete Immunization Requirements

The University of California is committed to protecting the health and well-being of our students. Therefore, all of the UC campuses are implementing procedures to ensure that students are educated about and receive vaccinations to prevent potentially serious and contagious diseases.

All incoming students are REQUIRED to obtain certain vaccines and undergo Tuberculosis testing. Failure to meet these requirements by the states deadlines are subject to registration holds.

Information on these requirements as well as important deadlines for meeting them can be found on the Student Health Services website.

Activate your UC San Diego Campus Account

Please wait on prompting and instructions from the UCEAP office to activate your UCSD account. Activating it prior to this will lead to technical difficulties accessing your account.

Complete the "We Are Tritons" Online Program

“We Are Tritons” is an online program that introduces incoming you to our student community and your role in maintaining a welcoming campus environment. You will not be able to complete registration for courses until this requirement is met.

For more information, including the deadline for completion, see the Office for the Prevention of Harassment & Discrimination (OPHD) website.

Sign-up for International Student Orientation

Complete the iTriton - New International Student Online Training

iTriton Online Orientation

All new international students are required to complete ISPO’s iTriton Online Training Program prior to starting classes at UC San Diego. Information for this training program will be posted soon.

If you have any questions of concerns regarding this training program, please contact us via our Contact Us eForm.

Enroll in Classes

It's time to enroll. How do I begin?

Winter 2019 EAP Reciprocity students may view the step-by-step Enrollment Guide to learn about how to enroll at UC San Diego.

Don't worry!

Do not despair though if you cannot get your ideal course schedule right away. Most students will be adjusting their schedules through the first week of the term.

Pick the courses that are the closest match for you to obtain a full schedule. Keep in mind that U.S. Immigration regulations require a minimum enrollment of 12 units per term.

Step 3 - Upon Arrival in the United States:

Gather Your Documents for Entry into the United States

Review your passport and visa page. Your first name and family/last name should be the same on both documents. If there are any errors, contact the U.S. Embassy or Consular Post immediately.

Place your original passport, financial statement or support letter, and form I-20 or DS-2019 in your purse or carry-on baggage. Present all these documents when entering the USA.

Note: NEW F-1 and J-1 students who are NOT transferring their SEVIS record from another U.S. institution to UC San Diego can enter the USA no earlier than 30 days prior to program start date listed on the I-20 (F-1 students) or DS-2019 (J-1 students).

Arrive in the United States and Clear Customs

To clear U.S. Customs Port of Entry you must present: original passport, financial statement or support letter, and form I-20 or DS-2019

After clearing customs  and arriving in the U.S. print your electronic I-94 Record.

These I-94 printouts may be needed for the Form I-9, Employment Eligibility Verification, or for 3rd parties, such as the Social Security Administration or Department of Motor Vehicles, which require a Form I-94 for granting benefits.

We recommend students schedule 2-3 hours between connecting flights, or when crossing a land border, for SEVIS status verification processing at U.S. Ports of Entry. 

Arrange Your Transportation to the Campus

Step 4 - When on Campus:

Learn What to Do When You Arrive at UC San Diego

Finished with everything above? The link below will redirect you to a comprehensive list of things that will help you get started at UC San Diego. Find detailed information on email set-up, course registration, campus ID cards, housing, cell phones, health insurance, and more.

Additional Information:

Timeline

Check back regularly to see updates to the timeline for EAP reciprocity students starting at UC San Diego.

To prepare, also refer to resources from your home university as well as the University of California.

 

March 1-August 1

  • Submit iPortal request for DS-2019

May 3

  • Enrollment begins (1st pass, Wednesday Week 6)

May 20

  • Second pass enrollment (2nd pass, Monday Week 8)

June 3

July 15

  • Deadline to submit the TB screening requirementFailure to complete by the deadline will result in a hold being placed on your student account and you will be unable to enroll for fall quarter.

July 27

  • Deadline to complete the "We are Tritons" online program. When you reach the login screen, please click the “Student Sign On” tab and log in. Once you have logged in, look for the "We Are Tritons" button in the blue box on the UC Learning home page. Failure to complete by the deadline will result in a hold being placed on your student account.

September 15

  • Deadline to submit the immunization screening requirementFailure to complete by the deadline will result in a hold being placed on your student account and you will be unable to enroll for fall quarter.

Late September (date TBC)

  • New International Student Orientation

Frequently Asked Questions

The link below will redirect you to the page where you can find answers to common questions from new international students.