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Hiring Current F-1/J-1 Students

Hiring F-1/J-1 Students Post-Graduation

ISPO Post-Completion OPT and Academic Training Administrative Processing Fee

All F-1 and J-1 students who are applying for post-degree work authorization must pay the ISPO Post-Completion OPT & STEM OPT (F-1) or Academic Training (J-1) Administrative Processing fee for their respective employment authorization applications. The Post-Completion OPT Administrative Processing Fee is required for ISPO to comply with mandatory federal regulations and maintain U.S. Department of Homeland Security systems for F-1 and J-1 SEVIS records while students are no longer enrolled at UC San Diego.

Fee Table:

  • Post-Completion OPT: $100
  • Post-Completion STEM OPT Extension: $300
  • Post-Completion Academic Training: $100

Administrative Processing Fee for UC San Diego Postdocs

International students who have graduated from UC San Diego and will be pursuing a postdoctoral position at UC San Diego must have their respective OPT, STEM OPT Extension, or Academic Training fee paid for by their hiring department.

To complete payment on the postdoc’s behalf:

  1. Upon request for this payment from the postdoc, use ISPO’s Recharge Form – Aventri (below)
  2. Be sure to enter an “” email address in the Student Email field. Non-UCSD emails will not be appropriately routed to the postdoc.
  3. Receive an automated email receipt along with the postdoc.
  4. Postdoc will attach their receipt copy to their online OPT/STEM OPT/Academic Training request in ISPO’s iPortal to complete their application.
  5. Note: The postdoc will also need to attach their offer letter in their iPortal application, so please ensure this has been provided.
  6. ISPO processes recharges within the first week of each month.

To enter payment for recharges (previously department index), please be prepared to provide specific POET(AF) information, this information should be provided to you by your fiscal administrator.

STEP 1: Go to ISPO's Recharge Form.

  • Note: ISPO's Recharge Form (Aventri) will time out after 30 minutes of inactivity. 


STEP 2: Department Admin will be asked to enter the following information:

  • Your First Name, Last Name and UCSD email address.
  • Student’s First Name and Last Name - enter their name as it appears on their passport.
  • Student’s UC San Diego Home Department.
  • Student’s Email Address.


STEP 3: Select the ISPO visa processing fee that is associated with the request being submitted to ISPO.


STEP 4: Select payment method:

  • Department Recharge.
    • Select if your department will be paying using POET(AF) information (previously referred to as index).


STEP 5: Payment page actions:

  • Application Information will contain reference number associated with specific payment transactions, department and student’s contact information.
  • The Transaction Type section will allow the department to enter the required POET(AF) information (For questions regarding your department's POET (AF) information, please contact your fund manager).
    • Project (always 7 characters).
    • Task (6-character max; generally, a single whole number).
    • Additional data, only required if sponsored research/grants.
      • Award (6 characters, only if sponsored research).
      • Funding Source (7 characters, only if sponsored research).
  • Click Submit to provide IFSO with the POET(AF) information.


STEP 6: Confirmation page:

  • An email with the transaction contents will be sent to you (departmental administrator) making the transaction and cc the student associated with the transaction.
  • You will have the option to "Print Record;" allowing you to print the confirmation webpage.
  • The "Receipt/Invoice" option will allow you to view a receipt for the payment as well as email a link to the receipt/invoice to yourself, the student, fund manager, or another individual.
  • We highly encourage the usage of the Receipt/Invoice option as the view and print options are clearer.
  • The email invoice function, will email a link to the invoice PDF. If no information is noted in the Message section, the body of the email generated will only contain a link to the receipt/invoice.