HOSTING F-1 OR J-1 VISITING STUDENTS
Departments that wish to host non-degree international students to pursue studies at UC San Diego must complete the following forms in conjunction with the student.
A complete application packet including department forms and applicable student forms must be submitted to ISPO for processing. Please also include a receipt of the Visa Services Online payment (see below).
Department Request Forms
Departments are responsible for completing Form A: DS2019/ I-20 Request by Sponsoring Department
Student Request Form
Students are responsible for completing Form B: DS2019/ I-20 Request by Prospective Student
Health Insurance Requirement
- Prospective J-1 students ONLY are required to complete the Health Insurance Requirement Form as part of their application.
- Up to 30 days prior to their program start date, J-1 students must visit the UC San Diego International Student Benefit Plan Portal to either:
- Purchase a Garnett-Powers & Associates health insurance plan
OR - Purchase coverage through an alternate plan that meets the requirements indicated on the Health Insurance Requirement Form and apply for a waiver
- Purchase a Garnett-Powers & Associates health insurance plan
- Note the following important points:
- Purchasing insurance coverage or applying for a waiver via the portal prior to 31 days from your program start date is permitted; however, be aware that it may lead to minor processing delays.
- The insurance carrier does not offer refunds. Thus, if you pay for insurance more than 31 days prior to arrival and – due to unforeseen circumstances you are unable to participate in your program (e.g., visa delays) – a refund cannot be issued.
Visa Services Online Payment [Department Only]
The International Students & Programs Office at UC San Diego charges fees to departments for its services in issuing documentation for non-degree international students to pursue studies at UC San Diego. The recharge fee can be paid online by completing ISPO’s Recharge Form - Aventri (below).
F-1/J-1 Visa Services Online Payment
The online payment process allows departments to pay the service fee and/or RUSH fee by index numbers on behalf of F-1/J-1 students. At this time, payment can only be accepted via department recharge.
Regular processing time for J-1/F-1 student applications by the International Students and Programs Office is 10 days, provided all required information/documentation has been submitted by the sponsoring department; "RUSH" fee service reduces processing time to 5 days (often fewer).
Contact ISPO if you have any questions.
Select Service Fees
- F-1/J-1 Non-degree Student Initial: $608
- F-1/J-1 Non-degree Student Extension: $405
- F-1/J-1 Rush Fee - this is in ADDITION to other applicable F-1/J-1 fees: $405
To enter payment for recharges (previously department index), please be prepared to provide specific POET(AF) information, this information should be provided to you by your fiscal administrator.
STEP 1: Go to ISPO's Recharge Form.
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Note: ISPO's Recharge Form (Aventri) will time out after 30 minutes of inactivity.
STEP 2: Department Admin will be asked to enter the following information:
- Your First Name, Last Name and UCSD email address.
- Student’s First Name and Last Name - enter their name as it appears on their passport.
- Student’s UC San Diego Home Department.
- Student’s Email Address.
STEP 3: Select the ISPO visa processing fee that is associated with the request being submitted to ISPO.
For departments paying the post-completion F-1 OPT, F-1 STEM OPT, or J-1 Academic Training fee (reminder: departments must pay processing fees for Postdoc appointments). To complete payment on the postdoc’s behalf:
- Be sure to enter an “@ucsd.edu” email address in the Student Email field. Non-UCSD emails will not be appropriately routed to the postdoc.
- Receive an automated email receipt along with the postdoc.
- Postdoc will attach their receipt copy to their online OPT/STEM OPT/Academic Training request in ISPO's iPortal to complete their application.
- Note: The postdoc will also need to attach their offer letter in their iPortal application, so please ensure this has been provided.
STEP 4: Select payment method:
- Department Recharge.
- Select if your department will be paying using POET(AF) information (previously referred to as "index").
STEP 5: Payment page actions:
- Application Information will contain reference number associated with specific payment transactions, department and student’s contact information.
- The Transaction Type section will allow the department to enter the required POET(AF) information (For questions regarding your department's POET (AF) information, please contact your fund manager).
- Project (always 7 characters).
- Task (6-character max; generally, a single whole number).
- Additional data, only required if sponsored research/grants.
- Award (6 characters, only if sponsored research).
- Funding Source (7 characters, only if sponsored research).
- Click Submit.
STEP 6: Confirmation page:
- An email with the transaction contents will be sent to you (departmental administrator) making the transaction and cc the student associated with the transaction.
- You will have the option to "Print Record;" allowing you to print the confirmation webpage.
- The "Receipt/Invoice" option will allow you to view a receipt for the payment as well as email a link to the receipt/invoice to yourself, the student, fund manager, or another individual.
- We highly encourage the usage of the Receipt/Invoice option as the view and print options are clearer.
- The email invoice function, will email a link to the invoice PDF. If no information is noted in the Message section, the body of the email generated will only contain a link to the receipt/invoice.