iPORTAL FOR CAMPUS DEPARTMENTS

(Note: If you are a student, visit our iPortal for Students page instead.)

iPORTAL

International students use our online request system iPortal to submit document and service requests to ISPO. Some of these requests are routed to our campus partners for review. Log in to iPortal to view requests that have been routed to the department or college.

iPORTAL GUIDE FOR COLLEGE AND DEPARTMENT APPROVERS

iPORTAL LOGIN FOR CAMPUS DEPARTMENTS

What is the iPortal?

The International Students & Programs Office (ISPO) uses the iPortal online request system to intake student requests. Various requests within the iPortal require prior approval from the student’s department or college to ensure validity of academic requirements prior to ensuring eligibility for immigration benefits. The iPortal accommodates this need by routing certain requests to colleges and departments for electronic review and approval.

iPortal Technical Support

iPortal Technical Support: Please contact iPortal@ucsd.edu with any technical iPortal issues. Include a description of the issue, student PID and name (if applicable), and a screen shot.

iPortal Preferred Browser: Do not use Internet Explorer or Microsoft Edge. For best iPortal functionality, Google Chrome is most compatible.

What should approvers do if they need to change a decision on an application after it’s already been reviewed?
Once Approvers have made processed a request (approved or denied), the decision cannot be changed. Please email iPortal@ucsd.edu if you need to change a decision on a processed request.

iPortal Announcements & Updates

Upcoming announcements and updates will be posted here once available.

iPortal Approver Instructions:

Academic Training (AT)

All Students

In reviewing the Academic Training DS-2019 request, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

Type of Academic Training.
Expected Program Completion Date.
Start Date of Training.
End Date of Training.
Goals and Objectives.
How Training Relates to Major Field of Study.

NOTE: The iPortal Request will have additional fields. However, approvers are only asked to review the fields above. If approvers notice discreptancies in additional fields not subject to review, approvers are able to make notes in the field "College/Department Approver Comments For Student" upon approval (visible by both students and ISPO).

By clicking on the "approve" button, you are confirming that the information reported in the above fields is correct to the best of your knowledge. If there are documents uploaded to the request, please review them to assist you in your verification and approval of this request. ISPO respectfully requests that you review and respond to this request within 3 business days.

Concurrent Enrollment

All Students

In reviewing the Concurrent Enrollment Authorization request, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

Requested Course and Number at Other School.
Equivalent UCSD Course and Course Number.
Reason Unable to Take Course at UC San Diego.

By clicking on the “approve” button, you are confirming that the information reported in the above fields is correct to the best of your knowledge and that the requested class at the other school will fulfill UC San Diego course requirements by the student’s college or department/major. ISPO respectfully requests that you review and respond to this request within 3 business days.

Curricular Practical Training (CPT)

Undergraduate Students

In reviewing the Curricular Practical Training (CPT) request for an undergraduate student, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

Course or Program.
- By verifying and approving this information, you are confirming the student is enrolled in a course that will provide them with academic credit for the work they will be doing.
Course Objectives (if applicable).
- By verifying and approving this information, you are confirming the student’s course objectives meet the requirements for the CPT course.

Graduate Students

In reviewing the Curricular Practical Training (CPT) request for a graduate student, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

CPT Eligibility
- By approving the CPT request, departments are recommending engagement in the experiential learning opportunity and verifying that the course or summer agreement program is an integral part of the student's degree program, either through gaining academic credit for the work the student is doing OR through the Summer Cooperative Education Program.
- Student must be engaged in work that is directly related to their major area of study.
Course Name and Number (for students enrolled in a CPT course).
- By verifying and approving this information, you are confirming the student is enrolled in a course that will provide them with academic credit for the work they will be doing.
Course Objectives (for students enrolled in a CPT course).
- By verifying and approving this information, you are confirming the student's course objectives meet the requirements for the CPT course.
Summer Cooperative Agreement form (for students participating in Summer Cooperative Education Program).
- By verifying and approving this information, you are verifying the student is participating in CPT through the Summer Cooperative Education Program and that the student will be a continuing student in the academic program in the fall.
- The Summer Cooperative Agreement will be an uploaded document to the CPT request. A student may participate in the Summer Cooperative Education Program in lieu of enrolling in academic credit for the practical training.
- Graduate Coordinators should review the Cooperative Education Agreement form and consult with a faculty advisor, if necessary. By approving the CPT request, you are certifying that the academic department is agreeing to the training objectives as outlined in the form and would have signed the form if a faculty signature was required.
Graduate Student On-Campus Employment.
- If the answer affects CPT eligibility, please enter remarks in the comments box.

By clicking on the "approve" button, you are confirming that the information reported in the above fields is correct to the best of your knowledge. If there are documents uploaded to the request, please review them to assist you in your verification and approval of this request . ISPO respectfully requests that you review and respond to this request within 3 business days.

Experiential Learning Support Letter Template

Departments are recommended to provide graduate students with a support letter to verify that the internship is an integral part of the student ’ s degree program and to support future immigration benefit applications . This support letter is for the student’s own records and is not required to apply for CPT. See template here.

Extension Request

All Students

In reviewing the I-20/DS-2019 Program Extension request, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

Reason for Extension.
New Expected Program Completion.

Optional Practical Training (OPT)

Undergraduate Students

In reviewing the Optional Practical Training (OPT) request for an undergraduate student, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

Expected Term of Completion.
Expected Year of Completion.
Major/Field of Study.

Graduate Students

In reviewing the Optional Practical Training (OPT) request for a graduate student, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

Final Term of Enrollment.
- Final term the student is enrolled in units.
Expected Year of Completion.
Level of Study.
- If the student is completing with a Terminal Master’s instead of a PhD, your approval of this request confirms that the student correctly selected Terminal Master’s.
Comprehensive exam or thesis defense (if applicable).
- The intended date of comprehensive exam or intended date tehy will defend their thesis.
On Campus Student Employment (if applicable).
- Please reference UCSD's Graduate Education & Postdoctoral Affair's "Summer and Quarter Break Employment" under Academic Elibility here.

By clicking on the "approve" button, you are confirming that the information reported in the above fields is correct to the best of your knowledge. If there are documents uploaded to the request, please review them to assist you in your verification and approval of this request . ISPO respectfully requests that you review and respond to this request within 3 business days.

Reduced Course Load (RCL)

Undergraduate Students

In reviewing the Reduced Course Load (RCL) Request for an undergraduate student, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

RCL Quarter.
RCL Year.
Type of RCL.
- By verifying and approving this information, you are recommending reduced course load for the student

Graduate Students

In reviewing the Reduced Course Load (RCL) Request for a graduate student, you will be required to review certain information reported by the student. To view the request, click on “Review Request”.

Review and verify the following fields:

RCL Quarter.
RCL Year.
Type of RCL.
- By verifying and approving this information, you are recommending reduced course load for the student.
Date of Defense or Comprehensive Exam, if applicable.
- For students that choose Filing Fee in Lieu of Registration.

By clicking on the "approve" button, you are confirming that the information reported in the above fields is correct to the best of your knowledge. If there are documents uploaded to the request, please review them to assist you in your verification and approval of this request. ISPO respectfully requests that you review and respond to this request within 3 business days.